Your Event at Philadelphia Film Center
Frequently Asked Questions
How can I arrange a site visit of the theater(s) in which I am interested?
Site visits are available by appointment only, at least four business days in advance. You must have submitted a rental inquiry before requesting a site visit. Depending on the availability of the theater(s) in which you are interested, we schedule visits Monday through Friday, 2pm–6pm.
To make an appointment, please call (267) 239-2941 ext. 587 or email email@example.com.
Do your theaters feature WiFi access?
Our venue offers password-protected WiFi network access for renters’ use backstage. Should your event have expanded technical needs, we will do our best to accommodate.
What kinds of events can Philadelphia Film Center accommodate?
Our venues are well-suited to a wide variety of events including but not limited to:
Movie Premiere ● Film Screening ● Award Show ● Benefit/Fundraiser ● Conference ● Annual Meeting ● Graduation ● Seminar ● Gala ● Religious Service ● After Party ● Memorial Service ● Film/Television/Photo Shoot ● Product Launch
How much will my event/performance cost?
Estimated event costs are comprised of theater rental fees, labor, and personnel costs as well as any additional costs that might be incurred due to the size and scale of the event.
Costs can be calculated upon request once you have connected with our rental department and completed our inquiry form which can be found here. The more details you are able to provide, the more precise the range will be.
Does Philadelphia Film Center provide an event planner?
No. PFC management will help you realize your event but we are unable to take on a conceptual or creative role.
What staffing is not supplied by Philadelphia Film Center?
PFC management will work with you to identify the positions for which we will not supply staff. These positions include (but are not limited to) a technical director, florists, videographers, lighting, and sound designers.
Although Philadelphia Film Center does not provide catering services, we have exclusive caterers affiliated with our theaters and can provide introductions at any time.
To see a list of our exclusive caterers click here.
Is my rental fee tax-deductible?
No, the rental fee and any additional charges paid in connection with an event held in any of our venues are not tax-deductible. Such payments are not considered charitable contributions.
What marketing and promotional resources does Philadelphia Film Center extend?
All renters of the Philadelphia Film Center are responsible for promoting and publicizing their own events. However, we are able to print and display an event poster for a nominal cost, add your event to our website calendar, and share any social media posts.
How do I inquire about a date or theater?
To inquire about theater and date availability, please fill out the online inquiry form.
How far in advance do you book your theaters?
We book our theaters on a first-come, first-served basis.
What is Philadelphia Film Center’s policy on placing dates on hold?
We may as a courtesy hold your date of interest for up to three weeks. Once the three-week deadline concludes, we will ask you to confirm or release your hold. If you wish to confirm your date, a nonrefundable deposit equivalent to 50% of the theater rental fee is required along with your signed contract, and a certificate of insurance.
Is a deposit required? Is my deposit refundable?
If you wish to confirm your date, a nonrefundable deposit equivalent to 50% of the theater rental fee is required along with your signed contract, and a certificate of insurance. If your date is less than 30 days away 100% of the theater rental fee is required along with your signed contract, and a certificate of insurance.
Will I be required to sign a contract and to supply insurance?
Yes. A certificate of insurance (COI) is required upon execution of the contract. If you wish to confirm your date, a nonrefundable deposit equivalent to 50% of the theater rental fee is required along with your signed contract, and a certificate of insurance. If your date is less than 30 days away 100% of the theater rental fee is required along with your signed contract, and a certificate of insurance.
For more information and to obtain a contract, please submit an inquiry here.
Do you have any exclusive vendors, including caterers?
Yes, we have exclusive caterers. To see a list of our exclusive caterers click here.
Catering and/or additional furniture rentals are contracted and invoiced outside of Philadelphia Film Center.
What menu options do your caterers offer?
Please connect directly with one of our caterers to discuss your catering menu needs.
What about beverages?
If your event has any need for beverage services, this must be purchased through the Philadelphia Film Society. Information about our beverage packages (including liquor options) is available upon request.
Does Philadelphia Film Center have an approved list of recommended vendors (A/V, floral, or event designers/planners, e.g.)?
Aside from our caterers, we do not have exclusive vendors. On a case-by-case basis, PFC management can make vendor recommendations.
How do I get to Philadelphia Film Center?
Directions and parking information can be found here.
Is there parking available to guests?
There are several parking garages within walking distance of our theater. Liberty Place offers our guests a discounted rate. For more information click here.
How can I support the Philadelphia Film Center?
In March of 2015, the Philadelphia Film Society acquired the Prince Theater, its second venue in Center City Philadelphia. In 2018, PFS newly christened the building “Philadelphia Film Center,” and re-dedicated it to film. With its purchase of the 1412 Chestnut Street, PFS supported the preservation of one of Philadelphia’s distinguished historic buildings. Contributions from generous individuals, foundations, corporations, and government entities directly support all of Philadelphia Film Society’s artistic programs and special initiatives and affirm our mission—to create opportunities for diverse communities to experience film through initiatives that inspire, educate, challenge and entertain. To learn more about ways in which you can support Philadelphia Film Society, please click here.